HR & Employment
Free Remote Work Agreement Template (PDF)
A remote work agreement documents the terms of a remote or hybrid arrangement for an existing employee — work location, hours and availability, equipment, and the security practices expected while working outside the office.
Download the template
Free, no signup required. Fill in the blanks by hand, or use it below to fill and send for signature.
When to use it
Use this when approving an employee to work remotely or hybrid, whether that's the default for the role or a specific accommodation — it sets clear expectations up front on availability and equipment, and makes clear the arrangement can be adjusted as business needs change.
What's typically included
- Arrangement (fully remote or hybrid)
- Work hours and availability
- Equipment and expenses
- Data security expectations
- Workspace requirements
- Performance expectations
- Terms for changing the arrangement
- Governing law
How to fill it in
- State the employee's approved work location specifically — this matters beyond logistics, since it can affect which state's employment, tax, and expense-reimbursement laws apply.
- Fill in what equipment the company provides versus what the employee is expected to supply, and note any reimbursement policy for remote-specific costs (internet, phone) — several states legally require reimbursement of necessary business expenses, so check that before leaving it blank.
- This agreement covers the remote work arrangement only, not the underlying employment terms — pair it with an offer letter or employment agreement rather than treating it as a replacement for one.
This document involves employment or workplace-compliance obligations that vary by state and by employer size. It is a general starting point only — not legal advice — and should be reviewed by an employment attorney licensed in your state before use.
Frequently asked questions
Does this replace the employee's existing employment agreement?
No — it specifically governs the remote work arrangement (location, hours, equipment, security) and doesn't itself change the employee's underlying employment terms, which stay governed by their offer letter or employment agreement.
Am I required to reimburse an employee's home internet or phone costs?
It depends on your state — several states have laws requiring reimbursement of necessary business expenses an employee incurs, which can include a portion of home internet or phone costs for remote work. Check your state's requirements before deciding what to reimburse.
Is an electronically signed remote work agreement legally binding?
Yes, under the U.S. ESIGN Act and state UETA laws, the same as any other contract.
Ready to use this template?
Every word is editable before you send — this is a starting point, not a final draft.